Confirmation of Maintained Registration (Data-based) (England) / Confirmation of Maintained Eligibility (Data-based) (Wales)
ECR letter 1
First Review Notice
ECR letter 2
Second Review Notice
ECR letter 3
Last Review Notice Pending Removal (England) / Last Review Notice Pending Ineligibility (Wales)
ECR letter 4
Request for Further Information
ECR letter 5
Confirmation of Maintained Registration (Correspondence based) (England) / Confirmation of Maintained Eligibility (Correspondence based) (Wales)
ECR letter 6
Confirmation of forthcoming Removal (England) / Confirmation of forthcoming Ineligibility (Wales)
ECR letter 7
Confirmation of ceased registration (based on non-response) (England) / Confirmation of ceased eligibility (based on non-response) (Wales)
Guidance
The Electoral Commission has designed a set of Eligibility Confirmation Review (ECR) letter templates to support Electoral Administrators with carrying out the ECR process for European Union citizens.
You should review the templates together with our guidance for Electoral Registration Officers in England and Wales.
Design and editing
The letter templates are available in Word format only.
You will need to edit page 1 of the letters to add the recipient’s name and address, the date, and your contact details and logo.
ECR letters 1, 2 and 3 include the ‘form’ with the immigration status question. You will need to edit the form to add the recipient’s name and address, the date, and your contact details.
There are other ‘personalisation’ fields that are highlighted in the body of the letters. You will need to edit these as appropriate.
Need more help?
If you have queries about these letters, please contact your local Electoral Commission office.