Privacy notice – how we collect and use your information
This privacy notice tells you what to expect when we collect personal information about visitors to our websites.
When someone visits www.electoralcommission.org.uk we collect standard internet log information which shows how visitors are using the site. We do this to monitor the number of visitors to the various parts of the site, and to analyse the behaviour of our visitors in order to help us to provide you with a better user experience.
We collect this information in a way that does not identify anyone. We do not make any attempt to find out the identities of those visiting any of our websites. We will not associate any data gathered from this site with any personally identifying information from any source. If we do want to collect personally identifiable information through our website, we will be up front about this and get your consent. We will make it clear when we collect personal information (PDF) and will explain what we intend to do with it.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies will often record information such as a user’s preferences for options on a site, or on a transactional site a cookie will be used to identify a logged-in user and preserve the integrity of the data they are entering. Cookies are also used to identify website visitors for the purposes of analysing site usage.
Some cookies are placed on your computer by the website you are visiting but others are placed by third parties, often to track website usage. When you visit an Electoral Commission website, a small number of third party cookies may be placed on your computer to help analyse usage or to monitor the success of our campaigns. We provide information about these below and show you how to get further information about them.
The tables below explain the cookies we use and why:
|System_Session||Website||Deleted when user leaves site||Identifies user for duration of visit to site|
|_utma||Google Analytics||Never expires||Tracks number of visits, the time of the first visit, the previous visit, and the current visit www.google.com/analytics/learn/privacy.html|
|_utmb||Google Analytics||Deleted when user leaves site (or after 30 minutes of inactivity)||Tracks when a visit starts. With _utmc determines length of visit www.google.com/analytics/learn/privacy.html|
|_utmc||Google Analytics||Deleted when user leaves site (or after 30 minutes of inactivity)||
Tracks when a visit ends www.google.com/analytics/learn/privacy.html
|_utmz||Google Analytics||6 months||
Tracks where a user came from (e.g. search engine, another site) www.google.com/analytics/learn/privacy.html
Identifies unique users and duration of visit http://webtrends.com/privacy-policy/
|EC_survey_box||Website||6 months||This cookie is used to record if a user has been presented with the survey pop-up once in 6 months. Once this cookie has been recorded, you will not be prompted to complete the survey again for at least 6 months, if using the same browser.|
If you visit the PEF Online section, additional cookies to those set out above will be placed:
|ASP.NET_SessionId||Website||Deleted when user leaves site or after 20 minutes of inactivity||Identifies user for duration of visit to site|
|PEFLanguage||Website||1 year||Identifies whether user prefers English or Welsh language version of site|
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.
Other personal information
The Electoral Commission also collects personal data by means of our day-to-day activities and contact with people who access our services. We have to hold the details of the people who have requested a service in order to provide it. However, we only use these details to provide the service the person has requested.
Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated April 2012.
How to contact us
Queries about how we collect and handle personal information may be submitted to us by mail or email. Please send requests to:
The Electoral Commission
3 Bunhill Row
London EC1Y 8YZ
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