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New invitations to tender

On this page you will find details of procurement exercise that are at the expression of interest pre-qualification stage or the invitation to tender stage.

Application for inclusion in the shortlist of suppliers selected to tender for Electoral Commission digital services provider
Contract reference: C0104-SH-COMMS

The Electoral Commission requires an agency to design a new digital service for our users, to replace our existing corporate website at electoralcommission.org.uk.

Our overall objective for the project is to significantly improve the digital service we provide to stakeholders. We want to ensure our site is built on the needs of and provides a simple and easy user experience for all of our different groups of stakeholders.

From the point the live version of the new service is launched, the agency will be expected to manage hosting, maintenance, support and any further development work, for the life of the contract.

From September 2019, when our current hosting arrangement is due to expire, the agency will also be expected to manage hosting, maintenance, support and any development work for a second website, yourvotematters.co.uk, for the life of the contract.

The contract will be for three years, with the option to extend for up to two additional years (3 + 1 + 1) subject to yearly status reviews. The contract will start in April 2018 and (if renewed in full) will be until April 2023.

The total maximum value of the contract is £598,000 (incl. VAT at 20% and fees). This total includes both the one-off cost of the project to develop a new digital service and the ongoing annual cost of the hosting, maintenance, support and subsequent development contract for both services up to 2023. This value is indicative only.

We are looking in particular for an agency to demonstrate value for money, specialist knowledge of working on digital services in the public sector, including working to the Government Digital Service standards, innovation, effective client and business operations, and an understanding of our objectives, audiences and unique requirements.

Following this pre-selection questionnaire stage, successful agencies will be invited to submit written proposals which will be evaluated, and shortlisted agencies will be invited to give pitch presentations in London.

The response should be clearly marked “Commercial in Confidence - C0104-SH-COMMS - Pre-selection evaluation questionnaire” and should be sent by email to KAcheampong@electoralcommisison.org.uk by 15 January 2018.

Documents to download
Pre-selection questionnaire
Pre-selection questionnaire evaluation

Tender for design agency for Electoral Commission corporate products
Contract Reference C0101-CM-COMMS

The Electoral Commission is seeking to procure an agency to produce its corporate design materials, including (but not limited to):

  • Reports and other publications
  • Forms and proofing
  • Animated videos
  • Infographics
  • Social media graphics
  • Event banners.

The scope also includes a one-off project to refresh the Electoral Commission’s visual identity and associated templates, guidelines and assets (excluding our logo).

It does not include printing and voter registration advertising, as those are covered by other contracts already in place.

The successful agency will be able to manage multiple ad-hoc projects, maintain clear and swift delivery deadlines, and produce a consistently high standard of work.

We will evaluate proposals based on set criteria including the extent to which agencies are able to show that they can meet our requirements and deliver value for money.

Interested agencies can download the invitation to tender documents below and submit proposals via post no later than 5pm on Friday 1 December 2017.

Invitation to tender documents to download:

Contact to request further information:

Ben Hancock
Campaigns and Corporate Communications Manager
bhancock@electoralcommission.org.uk

Information for suppliers