Guidance for the GLRO administering the GLA elections

You should have robust proof checking processes in place to ensure that there are no errors on the statement of persons nominated or the statement of persons and parties nominated.

Mayor of London Election

You are required to publish a statement of persons nominated for the Mayor of London election by no later than 4pm on the 22nd working day before the poll.1

You should provide copies of the statement for each CRO to display in their constituency.

The statement of persons nominated must include for all candidates who are validly nominated:

• name
• address (or, if they have requested not to have their home address made public, the name of the relevant area they have given on the home address form)
• description (if any)

It must also include those who no longer stand nominated and the reason why (i.e. those who have withdrawn or whose nomination you have rejected).2

Your privacy notice should make clear that you are required under electoral legislation to publish a candidate’s name and address information in the statement of persons nominated.

Ordering of names on the statement of persons nominated

The names of the candidates on the statement must be listed in alphabetical order of their surname, this is also how they will appear on the ballot paper.

If there are two or more candidates with the same surname, the alphabetical order of the other names will decide which candidate is listed first.3

Where a candidate has requested the use of a commonly used name on their nomination form, the commonly used name must be shown on the statement instead of the actual name.4  

Where a candidate has requested the use of a commonly used surname, the candidate’s alphabetical position on the statement of persons nominated (and on the ballot paper) must be made by reference to their commonly used surname.5

If, however, you have rejected the use of any commonly used name as you think it is likely to mislead or confuse electors, or is obscene or offensive, the actual name must be published on the statement of persons nominated instead of the commonly used name.6  

You must give notice in writing to the candidate of your reasons for refusing the use of a commonly used name.7

Election of London-wide Assembly Members

You are required to publish a statement of persons and parties nominated for the London-wide Assembly Member election by no later than 4pm on the 22nd working day before the poll.8

You should provide copies of the statement for each CRO to display in their constituency.

The statement of persons and parties nominated must include:9  

• each registered party which has been and stands nominated, together with that party’s list
• the individual London-wide Assembly Member candidates who have been and stand nominated
• any other parties or persons (including party list candidates at the election of London-wide Assembly Members) who have been nominated together with the reason why they no longer stand nominated

Ordering of names on the statement of persons nominated

The statement of persons nominated must show, in the following order:10  

• the registered parties who stand nominated must be listed in alphabetical order according to the authorised descriptions given in the nomination papers
• the names and home addresses of the party list candidates arranged in the order in which their names appear in the party list 
• the names, addresses and descriptions (if any)of the individual London-wide Assembly candidates listed in alphabetical order of their surname

Where there are two or more individual London-wide Assembly candidates with the same surname, the alphabetical order of the other names will decide which candidate is listed first.11

Where a candidate has requested the use of a commonly used name on the nomination form or party list, the commonly used name must be shown on the statement instead of the actual name.12

Where an individual London-wide Assembly Member candidate has requested the use of a commonly used surname, the candidate’s alphabetical position on the statement of persons and parties nominated (and on the ballot paper) must be made by reference to their commonly used surname.13

If, however, you have rejected the use of any commonly used name as you think it is likely to mislead or confuse electors, or is obscene or offensive, the actual name must be published on the statement of persons and parties nominated instead of the commonly used name.14   

You must give notice in writing to the candidate of your reasons for refusing the use of a commonly used name.15