Guidance for Police Area Returning Officers administering a Police and Crime Commissioner election in England and Wales

Political parties can register up to 12 descriptions and the Welsh translations of those descriptions. 

You must check that the party name or description as given on the nomination form is registered on the Commission’s register of political parties and matches it exactly. If it does not, you must reject that nomination. 

To be able to use a party’s identifiers (i.e.name, description and emblem) the party must be registered on the Commission’s register of political parties and be listed as allowed to field candidates in England (if the candidate is standing in a police area in England) or Wales (if the candidate is standing in a police area in Wales).1

Even if a registered party is well known, it is vital to check the register of political parties for the exact details of the party as registered with the Commission.

In case of future challenges, and to maintain a clear audit trail, you should print a copy of the relevant part of the Commission’s register of political parties showing the descriptions and party name at the time of your determination.

What descriptions may be used?

The legislation is precise about the use of descriptions. A candidate may only use one of the following descriptions:2
•    in England, the word 'Independent'
•    in Wales, the word ‘Independent’ and /or ‘Annibynnol’ 
•    the registered party name of a registered political party 
•    one of the descriptions the party has registered with the Commission

Candidates in Wales may use either the English version, Welsh version or both versions of either the party name or description, as long as they are registered with the Commission.
 

Certificate of authorisation

If a candidate wishes to use a party name or description, this must be authorised by the party’s Nominating Officer (or a person authorised to act on their behalf).  

The candidate must submit a certificate of authorisation, signed by or on behalf of the party’s Nominating Officer, by the deadline for the delivery of nomination papers.3

You can check who the Nominating Officer for a particular party is by referring to the Commission’s register of political parties . However, as long as the person who has issued the certificate claims that they have been authorised to do so by the registered Nominating Officer, the certificate should be taken at face value. 

Some candidates provide a document showing the delegation of powers to authorise the use of a party name or description to someone else (sometimes known as the ‘Local Nominating Officer certificate’ or ‘Deputy Nominating Officer certificate’).

There is no need for this document to be submitted as it is not part of the nomination paper and is therefore not required. Therefore, if it is supplied, it can be a copy.

A Nominating Officer may stand as a candidate. If this happens, the candidate, as Nominating Officer, may authorise their own description. A person authorised by the Nominating Officer to issue a certificate of authorisation may also be a candidate and issue a certificate for their own nomination.
 

The use of joint descriptions

Candidates standing on behalf of more than one registered party may use a joint description which is registered with the Commission. Such candidates must submit a certificate of authorisation issued by each of the parties’ Nominating Officers (or persons authorised to act on their behalf) by the deadline for the delivery of nomination papers. 

You can find joint descriptions listed on the register of political parties. To view them go to the registration page for the relevant parties within the descriptions section, and in each case the description will be followed by the words ‘(Joint Description with the xx party)’. 

An example would be ‘The Square and Circle Party Candidate (Joint Description with the Circle Party)’, which would be listed on the Square Party page.
Please note that the words in brackets are for explanatory purposes only and do not form part of the description.