Guidance for Returning Officers administering a Senedd election

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Production of postal voting stationery

As part of your planning, you will have decided whether the production of postal voting stationery and the issuing of postal votes will be carried out in-house or outsourced. The EMB may make directions or recommendations for the production of postal vote stationery and the issuing of postal votes. 

For more information to support your decision-making on outsourcing see our guidance on managing contractors and suppliers. 

Contents of postal ballot pack

You must send a postal ballot pack to all eligible postal voters. Postal ballot packs must include:1

In addition, you must issue instructional information ensuring that those entitled to vote by post are able to obtain:

  • translations into other languages of any directions to or guidance for voters sent with the ballot paper
  • a translation into Braille of such directions or guidance
  • a graphical representation of such directions or guidance
  • the directions or guidance in any other form (including any audible form)

In the case of a constituency that covers more than one local authority you will need to establish whether your software system is able to correctly read the data provided by the other local authority/authorities.

You will also need to ensure you are able to get the data to printers for the production of the postal voting stationery. You will need to liaise with any other local authorities at the earliest opportunity.

Last updated: 18 November 2025