Running electoral registration - England

Using local data matching results

Using local data matching results

The purpose of local data matching is to provide you with further information, beyond the DWP data match, with which to make a determination as to whether to allow a new application.
There are three principles that you should consider in making a determination based on local data: 

  1. You should take into account the results of the data match against the DWP database prior to local data matching, where this takes place, for any determination you make
  2. You should be capable of defending any decision you make in the event of challenge, with a clear audit trail
  3. You should be confident that the local information you use verifies the identity of a new applicant – where you have any doubt you should proceed to the exceptions process

Where local data matching is successful, it is not necessary to resubmit the application for matching against DWP data. 

In all cases, if you cannot locate the applicant on local data or you cannot be certain that local data verifies the applicant’s identity, you must direct the applicant to the exceptions process.

When can the applicant be added to the register of electors?

Applicants whose identity can be verified through local data matching should be added to the register of electors at the next available update, providing the eligibility criteria have been met and the applicant has been positively determined. A confirmation letter should be sent if appropriate.
Applicants whose identity cannot be verified by local data matching should be directed to the exceptions process

Last updated: 24 August 2020