Running electoral registration - England

Renewal of Crown servant and British Council employee service declarations

A Crown servant or British Council employee is entitled to remain registered provided the elector continues to satisfy the other conditions for registration during this period until the end of the 12 month period beginning with the date when their entry first takes effect. 

You will need to maintain a record showing when reminders are due to be sent.
 
You must remind every service voter of the need to make a fresh declaration to remain registered as a service voter.1 The reminder must be sent between 9 and 10 months after the date when the service entry first takes effect2 and should include a declaration for the service voter to complete.

If you do not receive a fresh declaration, you are required to send a second reminder not less than 21 days and not more than 28 days after sending the first reminder.3  

Reminders must not be sent where you have received information that the person is no longer entitled to make the relevant declaration or no longer wishes to be registered as a service voter.4
 
Where a declaration is not renewed within the 12 month period and the person is removed from the register, they will also lose any voting arrangement they had in place.

Further information about notifying electors of loss of entitlement to absent voting arrangements can be found in our guidance on absent voting.