Guidance for Returning Officers administering a Senedd election

You must publish a notice setting out the election agent’s name and address after you have been notified of the appointment.1 The notice of election agent must show the commonly used name of a party list candidate or individual candidate who is named as an election agent if the statement of persons nominated shows a commonly used name is stated on their nomination paper.2

You must publish a correspondence address on the notice of election agents where an election agent is also a party list or individual candidate and has requested on a home address form that their address is not to be made public.3 The only exception to this is where an individual or party candidate has been become the election agent by default in these circumstances the address will be as given in the consent to nomination.4

The notice must be updated if any agent’s appointment is revoked, or an agent dies, and the new agent’s details published on the revised version.5

Your privacy notice should make clear that you may be required under electoral legislation to publish an election agent’s name and address information in the notice of election agents. The notice serves a specific purpose, i.e. advising who will be a candidate’s election agent, so once the election is over, and the opportunity to question that the election has passed, they serve no further purpose. You should either remove the notice, or remove the personal data contained in the notice, once the petition deadline for the election has passed

For more information see our guidance on data protection.