Delivering the annual canvass - England
What else can I take into account to help me decide how to allocate properties to canvass routes?
What else can I take into account to help me decide how to allocate properties to canvass routes?
You should consider whether there is any other information you hold, either in written or electronic data format,1 that you could check after the data matching results have been received to inform your decision on which route to use for each property.
Potential electors held on your EMS:
What is this information and why is it useful? |
Potential electors are not registered electors but are individuals who are recorded in your EMS, likely as a result of local data mining or a returned canvass form, who may be eligible but have not yet registered to vote at the address. This information is useful because it may indicate that there are changes required to the register for that property, with individuals potentially being resident who have not yet made a successful application to register. |
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What action could I take? | Check local data to try to confirm if these individuals appear to be still resident. |
What impact could this information have on my decision making? |
Where local data matching shows an individual does still potentially reside at the address but has not yet registered, it may be most appropriate to canvass the property via Route 2 – the unmatched property route. Where local data matching confirms an individual no longer resides at an address, their name can be removed as a potential elector from EMS and the property could be canvassed via Route 1 – the matched property route if all other individuals at a property have been matched. |
Information provided from another ERO:
What is this information and why is it useful? | Other EROs may have information about individuals who have moved into or out of your area. |
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What action could I take? |
Check any information sent to you by another ERO for any additional potential changes at a property. If you are notified that an elector is no longer resident at an address, you should initiate the deletions process. |
What impact could this information have on my decision making? | If after checking information sent to you by another ERO, you are now aware that there may be changes at a property, you should consider canvassing the property using Route 2 – the unmatched property route. |
Other sources of council data:
What is this information and why is it useful? | Data from other departments in the authority could help you to identify additional potential electors or other changes at a property. |
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What action could I take? | Check all council data you have access to for information on any additional potential electors or other changes at a property. |
What impact could this information have on my decision making? | If after checking data from other council departments, you are aware of additional potential electors or other changes at a property, you should consider canvassing the property using Route 2 – the unmatched property route. |
You will need to consider how you will evidence and document your decision-making if information from a source other than the results of data matching leads to a decision to change a property from one route to another.
- 1. Regulation 32ZBA(8),The Representation of the People (England and Wales) Regulations 2001 ↩ Back to content at footnote 1