Guidance for Returning Officers administering a Senedd election

| Print full guidance

Publishing the notice of situation of polling stations

You must publish a notice of the situation of polling stations for your constituency before or at the same time as the notice of poll.1
  
In each case, the notice of the situation of polling stations must set out:

  • the situation of each polling station
  • the description of voters entitled to vote there

The notice of situation of polling stations may be combined with the statement of parties and persons nominated.2
 
The EMB must also publish the situation of polling stations on the elections information platform, they will provide information on the data and format required (where not already combined and submitted as part of the statement of persons nominated). For more information see the EMB website.
  
You should have robust proof-checking processes in place to ensure that there are no errors on the notice of situation of polling stations.

You must give a copy of the notice of situation of polling stations and descriptions of voters entitled to vote there to each of the election agents as soon as practicable after publishing it.3
 
You should also be prepared to make these notices available to any accredited observers on request. 

In the case of a constituency that covers more than one local authority you should liaise with any other Electoral Registration Officers in your constituency to ensure you have the relevant information to be able to produce the notice of situation of polling stations.

Last updated: 27 February 2026