You should establish a project team to support you in carrying out your functions and in delivering well-run elections. In addition to yourself, your project team should include any appointed deputies from within your local authority, other elections staff members and the ERO (where you are not also the ERO).
Your project team should also include any other key personnel you consider appropriate, such as:
your council’s communications team
HR colleagues
Finance colleagues
IT
your contact centre/front of house staff
facilities staff
your local SPOC
Cross-boundary constituencies
In the case of a constituency that covers more than one local authority, your project team should also include any appointed deputies and EROs from other local authorities in your constituency, and other relevant electoral services staff members from the other local authority area(s) to enable effective liaison in the planning and delivery of the polls.
The project team should have a clear remit and understanding of the tasks to be carried out. At the planning stage, a schedule of meetings should be prepared, and a record of each meeting should be kept as an audit trail of what was discussed and of any decisions made. Where possible, the RO should chair any project team meetings.