Working with the Electoral Registration Officer (ERO)
If you are not also the ERO, you will need to liaise closely with them to obtain the relevant registration and absent voting data.
You should ensure that data protection is considered and that any transfer of data is secure.
If there is a need for exchanging data electronically, you should agree the timings for the exchange of data and ensure that a test of the process is carried out ahead of the first scheduled transfer.
There will be updates to the data at a number of points within the election timetable, as the ERO must publish two interim election notices of alteration as well as the final election notice of alteration.1
We have published a timetable containing the dates related to the publication of these notices.
You can find the election timetable for unscheduled Senedd elections in the planning section of our resource page.
Cross-boundary constituencies
In the case of a constituency that covers more than one local authority you should liaise closely with any other ERO’s and elections staff at the other local authorities to decide if arrangements for transfer and receipt of data, including any updates following the publication of the interim and final notices of alteration are required. If receiving data, you should establish how you will manage the data you receive, including whether your software system can process data received from the other local authorities, particularly where they use a different electoral management software system. Further information on practical issues relating to absent voting in cross-boundary constituencies can be found in absent voting.