Running electoral registration - Scotland

Renewal of overseas declarations (Pre commencement of Elections Act measures)

Renewal of overseas declarations (Pre commencement of Elections Act measures)

A person registered as an overseas elector is entitled to remain registered until the end of the 12 month period beginning with the date when the entry first takes effect, provided the other conditions for registration remain satisfied.1  

You will need to maintain a record showing when reminders are due to be sent.

You must remind every overseas elector of the need to make a fresh declaration if they wish to remain registered.2 The reminder must be sent between 9 and 10 months after the date when the overseas entry first takes effect3 and should include a declaration for the overseas elector to complete.

You are required to send a second reminder if they have not responded to the first not less than 21 days and not more than 28 days after sending the first reminder.4   
Reminders must not be sent where you have received information that the person is no longer entitled to make the relevant declaration or no longer wishes to be registered as an overseas elector.5
Where a declaration is not renewed within the 12 month period and the person is removed from the register, they will also lose any absent voting arrangement they had in place.

Further information about notifying electors of loss of entitlement to absent voting arrangements can be found in our guidance on absent voting.

Last updated: 14 December 2023