What information must be included in a proxy vote application?
The information required to be included in proxy vote applications will differ depending on the type of poll a proxy vote is being applied for. All applications must include:
the full name of the elector
the address where the elector is (or has applied to be) registered to vote
the elector’s date of birth
the elector’s signature (or a request for a signature waiver)
whether the application is for a poll on a particular date and if so, confirmation of which one), a particular period (and if so, the date range of the period) or for an indefinite period
an indication of which polls the application applies to
the date of the application
The application must also contain the following
the full name and address of the proxy
the grounds on which the elector claims to be entitled to vote by proxy
a statement confirming the proxy is capable of being and willing to be appointed as the proxy
Senedd and local government elections
Applications for proxy votes for Senedd and local government elections in Wales must also include:
the family relationship between the elector and proxy (if any)
UK Parliamentary and Police and Crime Commissioner Elections
Applications for proxy votes for UK Parliamentary elections and Police and Crime Commissioner elections must also contain the following information:
the applicant’s National Insurance number (NINo) or, if they are not able to provide that information, the reason why they are not able to do so
The applicant’s full name, National Insurance number (NINo), and date of birth (DOB) are also known as their personal identifiers and these pieces of information are used to perform the data match with DWP to verify applicant’s identity when they are making an application for a proxy vote for UK Parliamentary elections and Police and Crime Commissioner elections.
If an applicant is unable to provide a NINo they may provide with their application a copy of the documents listed in acceptable documents for the exceptions process.1
If provided, these documents can be used to verify an applicant’s identity. This may be particularly useful close to the deadline for a poll to ensure that an application can be processed without delay.
An application may also contain an applicant’s previous name, email address and telephone number, but they are not a requirement.
1. Regulation 51(9) The Representation of the People (England and Wales) Regulations (RPR) 2001↩ Back to content at footnote 1