Delivering the annual canvass - Scotland

What data will I need to collect and share following the annual canvass?

What data will I need to collect and share following the annual canvass?

The Ministry of Housing, Communities and Local Government may request management information each year following the annual canvass; the required information may also change from year to year, however your EMS should be able to produce reports to support these requests.

Electoral Commission Canvass Data Collection

Each year the Electoral Commission will request data following the publication of the annual register. The data to be provided will be contained in reports which will be generated fully populated in your EMS system. The Research Team at the Commission will work with your EMS provider to specify the reports ahead of the data collection and your EMS supplier should let you know how to generate the correct report from the system.

Once you have generated the report in your EMS system and reviewed the data, please submit it to [email protected] as soon as possible after the publication of the annual revised register. Deadlines for submission and further information will be communicated via an EA bulletin.

Performance standards

While we will still want to collect data from all EROs to help us understand the state of the electoral registers across Great Britain, we are not proposing that EROs would routinely collate and provide us with all the information listed within the standards. You should however use the data and qualitative information set out in the standards to help understand the impact of your activities to identify what works and what doesn’t and where improvements can be made. The framework and supporting tools and templates are designed to support this analysis and focuses on the key data and information that will indicate what is working well and what is not working so well.

RPF 29

Each year the National Records of Scotland will issue an RPF29 form to EROs which you are required to supply to the Secretary of State, Scottish Ministers and the Registrar General of Births, Deaths and Marriages for Scotland,1  setting out certain prescribed information relating to the revised register.

You are required to submit this information as soon as possible after publication of the revised register.2
 

Last updated: 4 September 2024