Delivering the annual canvass - Scotland

What information should an e-communication contain?

The design of an e-communication is not prescribed. However, we provide a template e-communication, and other information in our forms and letters guidance.

Any e-communication must require the recipient to:1  

• confirm whether the information for all electors is complete and accurate
• provide details for any other eligible electors who are not listed on the communication. These details include their name, nationality and the date of birth of any person aged 14 or 15.2

Your e-communication must inform the recipient that they are required to respond and should also:

• provide the recipient with a deadline for response
• include information on the response channels available to them and instructions on how to use them
• include a link to the UK Government’s registration website (gov.uk/register-to-vote)
• inform the recipient how you obtained their contact details and give them the opportunity to opt-out of further e-communications