The costs for running a local government election are paid for by the local authority.1
The local authority will provide you with instructions for accounting for the elections.
Accounting for the election
At a parish council election, the costs for running the election will be paid by the principal area council.2
The principal area council may require the parish council to repay any costs incurred.
Accounting for the election
PCC elections are funded by the UK Government and claims for fees and charges for the election are administered through the Elections Claims Unit, which is part of the Ministry of Housing Communities and Local Government (MHCLG). Detailed guidance and instructions for accounting for the election will be provided by MHCLG.
Contact details for the Elections Claims Unit are as follows:
Electoral Claims Unit, MHCLG Second Floor, Rosebery Court St Andrews Business Park Central Avenue Norwich NR7 0HS
You should keep receipts, purchase orders and invoices received before and throughout the election period for all services/work provided, and pay all creditors as soon as possible after the election.
Payment of fees to staff
Income tax
Under tax rules a standard starter checklist, which is issued at the time of appointment, must be completed by all staff working directly for the Returning Officer/ Local Returning Officer. It needs to be completed only once rather than reviewed every year. You will need to issue a P60 form to the employee at the end of the tax year.
If you terminate the employment of any of your casual staff following the election and issue them with a P45, then any returning casual staff who work at future elections will need to complete a new standard starter checklist at each new election.
HMRC real-time information
All election payments made will be subject to HMRC’s real-time information tax payment system. You should ensure that you liaise with your local authority’s finance and HR departments to ensure that you can comply with the tax rules for all your employees, including any temporary and short-term contract staff. Further guidance is available from HMRC.
Automatic enrolment into a workplace pension
All employers with staff working in the UK must comply with automatic enrolment requirements. Further guidance is available from the Pensions Regulator.