You must publish a notice setting out the election agent’s name and address for the candidates at the constituency election as soon as possible after you have been notified of the appointment.1
If you are also the RRO, you must publish a notice setting out the election agent’s name and address for any individual regional candidate or party (as appropriate) as soon as possible.2
In each case, the notice must be updated if any agent’s appointment is revoked, or an agent dies, with the new agent’s details published on the revised version.3
You could add any commonly used name in brackets, for completeness. However, there is no legal requirement to use both their full name and commonly used name, and you can decide on the approach to take. Whichever approach is followed, you should ensure that you apply it consistently for all candidates on the notices.
A request may be included in a declaration of election agent that the agent’s home address is not published on a notice of election agents and a correspondence address is to be published instead. If a request is made, you must publish an election agent’s correspondence address on the notice of election agents instead of a home address.4
If the agent’s declaration includes an office address that is the same as their home address, and a request has been made for a correspondence address to be published on any public notice instead of their home address, you should only publish the correspondence address.
If you are also the RRO, you must give notice to CROs in your region setting out the election agents’ details as soon as possible. As CRO, you should publish any such notice in your constituency.
Your privacy notice should make clear that you are required under electoral legislation to publish an election agent’s name and office address information in the notice of election agents. The notice serves a specific purpose, i.e. advising who will be a candidate’s election agent, so once the election is over, and the opportunity to question that the election has passed, they serve no further purpose. You should either remove the notice, or remove the personal data contained in the notice, once the petition deadline for the election has passed.