You must provide each Presiding Officer with the appropriate part of the register for their polling station and appropriate absent voting lists.1
Polling station staff should have been trained on the various franchise markers that will appear on the register. They need to be aware of the importance of the security of voters’ personal details on the electoral register and absent voting lists.
Polling station registers can be printed once the final election notice of alteration has been published, five working days before polling day. However, you should ensure that all polling station registers:
are checked to ensure that they are complete
reflect any recent additions or deletions to the register
have the appropriate franchise markers are in place
You should instruct your Presiding Officers to check that:
they have been provided with the correct register for their polling station
the register includes the expected number of electors allocated to their polling station
Alterations to the register
You should have procedures in place to deal with any necessary amendments made before polling day or on polling day itself. These procedures should cover your method:
to amend the polling station registers and proxy lists, as a result of correcting clerical errors, granting of emergency proxy applications or court decisions on registration appeals
for communicating the relevant information to Presiding Officers, which may be done orally or in writing
Cross boundaries
You should liaise and agree with the EROs in your constituency a method for communicating to Presiding Officers changes to the register as a result of a clerical error, court decisions or the granting of an emergency proxy.
If a person makes a complaint to polling station staff that suggests that they should be on the electoral register, the Presiding Officer must communicate that representation to the ERO as soon as is practicable. You should liaise and agree with the EROs in your constituency a method for communicating in these circumstances.