Running electoral registration - Scotland

What must be included in an application from a Crown servant or British Council employee?

An application to register as a service voter must contain all of the following:1  

• the applicant’s full name
• their correspondence address
• any address where the applicant has ceased to reside in the 12 months prior to the date of the application and, where that is not in the UK, an indication of whether that person was registered as an overseas elector during this period
• an indication of whether the applicant is resident at any other address, including any address where the applicant is currently registered and claims to be entitled to remain registered
• the applicant’s date of birth or, if unable to provide this information, the reason why they are unable to do so and a statement as to whether the applicant is under the age of 16, aged 16 or 17 or aged 18 or older2
• the applicant’s National Insurance number or, if they are not able to provide this, the reason they are not able to do so. This does not apply where the applicant is under 16 years old
• the applicant’s nationality or nationalities or, if they are not able to provide this information, the reason they are not able to do so 
• an indication of whether their name should be omitted from the edited register. A person under 16 years old is automatically opted out of the edited register. The details of any person under 16 years old must not be included in any version of the published register, including the edited register
• a declaration that the contents of the application are true
• the date of the application
• the appropriate declaration

The application form must also provide space for their most recent previous name3 (if they have one) and an explanation that providing this information is not mandatory but may help in verifying their identity and that if it is not provided, additional personal information may be required.

Their service declaration must state:4  

• the date of declaration 
• the applicant’s full name and address
• that on that date the applicant is, or but for the circumstances entitling that person to make the declaration would have been, residing in the UK. In relation to an applicant for a person under 18 years old who is living with a parent or guardian who is a Crown servant for British Council employee serving abroad, the address the person would have been residing in, must be an address in Scotland
• the address where the applicant is, or, would have been residing in the UK, or if they cannot give such an address, an address at which they have resided in the UK. In relation to an applicant for a person under 18 years old who is living with a parent or guardian who is a Crown servant for British Council employee serving abroad, the address the person would have been residing in, must be an address in Scotland
• that on the date of the declaration the applicant is a qualifying foreign national or , a citizen of the Republic of Ireland
• whether the applicant had on the date of the declaration attained the age of 18 years and, if they had not, their date of birth
• the grounds on which a service qualification is claimed
• information relating to their job (or the person’s job who entitles them to make the application) must be declared as shown in the table below:

The declaration made by Crown servants and British Council employees does not need to be sent via their employer, which means that Crown servant and British Council employees can complete the registration process online.5