Guidance for Returning Officers administering a Scottish Parliament election

Observers accredited by the Commission are entitled to observe:1  

• the issue and receipt of postal ballot papers
• the poll
• the verification and counting of the votes
• the collation of regional results and the allocation of regional seats by the RRO

Your project plan should include processes to manage potential enquiries from observers and to support their attendance at the electoral processes they are entitled to attend. This should include providing observers with information on the location and timing of the above processes.

Commission representatives are also entitled to observe these processes and, in addition, are entitled to observe your working practices including nominations.2
 
Accredited observers and Commission representatives do not need to give advance notification of where they intend to observe, but will carry with them a photographic identification card issued by the Commission.

Quick guide to the observer badge types

Observer badge type	Who are they?	Access
	Electoral Commission representatives	Same as candidates and agents, plus access to the issue of postal votes, and working practices of the CRO, RRO and ERO.
	Observers accredited by the Commission	Same as candidates and agents, plus access to the issue of postal votes.

If you are in doubt about the status of a particular individual seeking to gain access to election processes, you can check the registers of observers on the Commission’s website.

You have a legal duty to have regard to the Commission’s Code of practice for observers when managing the attendance of observers.3 Observers will have agreed to comply with the standards of behaviour set out in the Commission’s Code of practice. If you think there has been a breach of the Code of practice, please inform the our Scotland office either by telephone: 0333 103 1928 or email: [email protected] For more information on the role of observers see our guidance for accredited electoral observers.