You should establish a project team to support you in carrying out your functions and in delivering a well-run election. In addition to yourself, your project team should include any appointed deputes, other elections staff members, and the ERO(s).
It should also include any other key personnel you consider appropriate such as:
your council’s communications team
If you’re not also the RRO, this could include the RRO
HR colleagues
finance colleagues
IT
your contact centre/front of house staff
facilities staff
your local SPOC
If you are also the RRO you should ensure that your project team also supports you in delivering your functions as RRO, which will mean involving CROs and their staff at certain points in the process.
If you are responsible for any constituency that crosses council boundaries, your project team should include the ERO and relevant elections staff members from the other council area(s) to enable effective liaison in the planning and delivery of the poll.
The project team should have a clear remit and understanding of the tasks to be carried out. You should prepare a schedule of meetings at the planning stage, and keep a record of each meeting as an audit trail of what was discussed and of any decisions made. Where possible, the relevant RO should chair any project team meetings as appropriate.