Running electoral registration - England

Allowing applications for registration

Where a successful application is made in response to an ITR

Where you determine that a person is entitled to be registered, you must add the person to the register at the next opportunity. This will either be a notice of alteration or the publication of the revised register. 

You must send them a written confirmation letter which includes:

• the date that they will be added to the register
• confirmation that they will be removed from the register at any previous address they have lived at, if that address was included on the application 

You must use the prescribed letter 'Confirmation of a successful application (made in response to an ITR)' approved by the Minister for the The Department for Levelling Up, Housing and Communities and made available by the Commission. The letter must not be amended.1  The letter templates are available on our registration forms and letters webpage. 

You must send the confirmation letter before the applicant is added to the register (for example, before publication of the next notice of alteration or before publication of the revised register, whichever applies).2  

You can deliver the confirmation letter to the applicant:

• by hand 
• by post, or 
• by e-mail3  

Where an unsolicited application is successful (not in response to an ITR) 

You must add the person to the register at the next opportunity. This will either be a notice of alteration or the publication of the revised register. 

You must send them a written confirmation letter which includes:

• the date that they will be added to the register
• confirmation that they will be removed from the register at any previous address they have lived at, if they included that address on the application
• the contact details of the ERO and a request that the ERO is told if the person named as the applicant is not resident at the address

You must use the prescribed letter 'Confirmation of a successful application (unsolicited)' approved by the Minister for the The Department for Levelling Up, Housing and Communities and made available by the Commission. The letter must not be amended.4  The letter templates are available on our registration forms and letters webpage. 

You must send the confirmation letter before the applicant is added to the register (i.e. before publication of the next notice of alteration or before publication of the revised register, whichever is appropriate).5  

You can deliver the confirmation letter to the applicant:

• by hand, or 
• by post6  

This letter cannot be delivered electronically.

For further information on the deadlines for inclusion in a notice of alteration or the revised register see our guidance on maintaining the register throughout the year.